Everything You Need to Know Before Renting A Charter Bus in Washington DC

You want to plan your next incredible group trip, but cannot imagine how you will organize getting everyone to the destination safely, comfortably, and on time.There are so many options; from carpools to plane rides to transport your group, but all of these options make it more likely for group members to get lost, lose their luggage, or arrive late.The best way for your group to travel in a safe efficient, and fun manner is by renting a Washington DC charter bus, especially when touring a city with so much to offer.

To help you organize your next Charter bus rental, here is a guide to everything you need to know before renting a charter bus.

What is a charter bus?

A charter bus is a private vehicle reserved for the use of a group. Using a charter bus rental means you can set your bus route and time, to arrive at your destination in comfort, and privacy. At DC Trails, our charter bus tours take you to see the greatest sites through Washington DC, and as far as New York.

What amenities are included in the charter bus rental?

At DC Trails we ensure our charter buses meet the highest standard of comfort to ensure you enjoy a luxurious tour through Washington DC. Amenities include:

• Spacious, reclining seats
• Media players
• Abundant overhead storage
• Luggage space below
• Wi-Fi Access
• Wheelchair accessibility
• Restrooms

Power sockets mean you can travel reassured that your devices will never run out of battery and our convenient Wi-Fi access means you can share photos and videos of your tour on social media throughout the entire trip.

Who operates the charter bus tour?

Our Washington DC charter bus tours are operated by experienced, professional drivers who ensure the safety and comfort of your group. Unlike many tours where you are left reading pamphlets or listening to pre-recorded audio, our Washington DC tours are narrated in person by your knowledgeable DC Trails tour operator who will take you to the best sites around Washington DC, and show you undiscovered gems off the tourist trail!

How much does a charter bus rental cost?

Our charter bus rentals vary in price depending on the size of your group. With over 66 state-of-the-art motorcoaches in our fleet, we can accommodate groups from 15 upwards, with prices decreasing as your group size increases.

What are the types of bus rentals?

When considering group transportation, charter buses are a popular choice. Here’s a breakdown of the different types of charter bus rentals:

Charter buses: These buses typically seat 55 to 60 passengers, which makes them ideal for larger groups. They offer comfortable seating and ample storage space, including overhead racks and undercarriage compartments, which can accommodate one suitcase or duffel bag per passenger. Charter buses are great for long-distance travel, events, or any situation where a large group needs to travel together.

Shuttle buses: These smaller buses generally seat around 20 to 30 passengers. Shuttle buses are perfect for shorter trips, like airport transfers, local events, or transporting guests within a limited area. They offer a more compact option while still providing a comfortable ride.

University and school charters: These buses are specifically designed for school-related activities, such as field trips, sports events, campus tours, and academic conferences. 

What are the amenities on charter buses? 

Whether you’re booking a charter bus, there are plenty of amenities available to enhance your trip. You can request buses with in-cabin WiFi, power outlets, reclining seats, multiple TV screens, and even a compact restroom. These can make long trips more enjoyable and help keep passengers entertained and comfortable throughout the trip.

What is the range a charter bus can travel?

The distance your bus can travel depends on the specific vehicle and the route. Many charter bus companies can accommodate trips of any length, whether you’re planning a short ride to Washington, DC, or a longer journey to the East Coast. For longer trips, expect to stop every few hours to refuel and allow passengers to stretch.

What are the types of trips serviced?

We offer flexible transportation options for various group trips. Common services include corporate shuttles, wedding transportation, school field trips, and sports event shuttles for teams and fan groups. Whatever type of event you’re planning, we can help ensure your transportation runs smoothly from start to finish.

What are the food and drink policies?

You’re welcome to bring light snacks and non-alcoholic drinks aboard most buses, but be careful not to leave a mess, as cleaning fees may apply. If you’d like to bring alcohol, please speak with our staff so that we can make the necessary arrangements. 

How should I reserve a charter bus?

Start by finalizing your itinerary, then call our reservation team. We’ll help you find the right charter bus and provide a free quote. Once you’re ready, we can lock in your reservation and ensure your group enjoys smooth and efficient transportation.

Contact DCTrails for Washington DC Charter Bus Rentals & More!

Planning group transportation doesn’t have to be complicated. At DCTrails, we make it easy to book the perfect bus for your next trip. Whether you need a charter bus for a corporate event, wedding, or sightseeing tour, our team is here to assist you every step of the way. To receive a quote for your next charter bus rental, or if you have any queries, contact us today.